1. Information We Collect

We collect personal information that you provide directly to us or that we obtain through your participation in W2D2 activities. The types of data we may collect include:

A. Identity and Contact Data

• Name, email address, phone number, and LinkedIn profile.

B. Professional and Demographic Data

• Information about your career background, skills, interests, or industry.

• Demographic or diversity data if voluntarily disclosed for inclusion and research purposes.

C. Usage Data

• Information about how you engage with our website, online community, or events (e.g., login times, posts, comments, event participation, IP address).

D. Technical Data

• Device identifiers, browser type, operating system, and cookies or similar technologies.

E. Other Data

• Any additional information you voluntarily provide (e.g., through forms, surveys, or communications).

2. How We Collect Information

We collect personal data through:

• Membership and volunteer registration forms;

• Event, program, or webinar sign-ups;

• Volunteer background checks (where applicable and consented to);

• Communications via email or online platforms; and

• Automated data collection through cookies and analytics tools on our website.

You may choose not to provide certain information, but this may limit your ability to participate in W2D2 programs or access some services.

3. How We Use Your Information

We use your data to:

• Manage your membership or volunteer relationship with W2D2.

• Communicate updates, event invitations, and organizational news.

• Improve our community experience, content, and programs.

• Maintain safe and inclusive community environments (including Code of Conduct enforcement).

• Comply with legal obligations or respond to lawful requests.

Legal Bases for Processing (GDPR)

We process your data under one or more of the following lawful bases:

• Consent – when you provide consent for a specific purpose.

• Contractual necessity – to fulfill our obligations related to your membership or participation.

• Legal obligation – to comply with applicable laws.

• Legitimate interests – to operate, improve, and promote W2D2’s mission, provided your privacy rights are not overridden.

4. Data Sharing and International Transfers

We do not sell or “share” your personal information for monetary or cross-context behavioral advertising purposes.

We may share limited data with:

• Service providers and vendors that assist with operations (e.g., membership platforms, email systems, analytics, payment processors).

• Event partners or co-hosts, but only when necessary for registration or program delivery.

• Regulatory or legal authorities if required by law or to protect W2D2’s legal rights.

All third parties are required by written agreement to protect your information in accordance with applicable privacy laws and this policy.

5. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, or resolve disputes. When your data is no longer needed, we securely delete or anonymize it.

6. Security

We implement appropriate administrative, technical, and organizational safeguards to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no system is completely secure, and we cannot guarantee absolute data security.

7. Your Rights

A. Under the GDPR

You have the following rights, which you may exercise by contacting us at info@w2d2.org:

• Right of access – request a copy of the data we hold about you.

• Right to rectification – correct inaccurate or incomplete data.

• Right to erasure – request deletion of your personal data (“right to be forgotten”).

• Right to restrict processing – limit how we use your data.

• Right to object – object to processing based on legitimate interests.

• Right to data portability – request a copy of your data in a transferable format.

• Right to withdraw consent – withdraw consent at any time, without affecting prior lawful processing.

B. Under the CCPA / CPRA (California Residents)

California residents have the right to:

• Know what categories of personal information we collect and how we use it.

• Access specific pieces of personal information collected about them.

• Request deletion of their personal information, subject to exceptions.

• Correct inaccurate personal information.

• Opt-out of the sale or sharing of personal information (W2D2 does not sell or share personal data).

• Non-discrimination – you will not be treated differently for exercising your privacy rights.

You may submit requests by emailing info@w2d2.org. We will verify your identity before processing your request as required by law.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to improve functionality, analyze engagement, and personalize your experience. You can manage your cookie preferences through your browser settings or, where applicable, through our cookie consent banner.

9. Children’s Privacy

W2D2 does not knowingly collect or maintain information from individuals under 16 years of age. If we become aware that a minor’s data has been collected, we will promptly delete it.

10. Withdrawing Consent

You may withdraw your consent at any time by contacting info@w2d2.org. Withdrawing consent does not affect the lawfulness of any processing conducted prior to withdrawal.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in laws, practices, or operations. If we make significant changes, we will notify you via email or by posting a prominent notice on our website, indicating the “Last Updated” date.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, please contact:

Women Who Do Data (W2D2)
Email: info@w2d2.org